Presentation Guidelines

Chair & Speakers’ Presentation Guidelines
The image above is from the stage set at the previous EuroPD congress in Helsinki.  We will be providing a similar set up for this year’s meeting and hope that this image enables you to visual how the main auditorium (Erasme) will look.

Arriving at the Palais Des Congrés, Strasbourg
On arrival at the Palais des Congrés in Strasbourg, please make your way to the registration desk which will be situated in the Entrance Erasme to inform the organizers that you have have arrived. 

Speaker Preview – Salon President
The Speaker Preview room will be in the Salon President on First Floor. Presenters must check in their presentation at least four hours before they are due to present. It will not be possible to check in presentations in the main lecture hall or the breakout rooms. Technical staff will be on-hand to assist you. Presenters do not need to bring a laptop as presentations will be loaded onto a main computer. It is recommended that you bring your presentation on USB Memory Stick.

Opening Times:
Friday 9th October - 10.00 – 18.00
Saturday 10th October - 07.00 – 18.45
Sunday 11th October - 07.30 – 18.15
Monday 12th October - 07.30 – 12.45

Only computer presentations can be accepted. There will be no facilities for 35mm slide projection or Overhead Projection.

NB If there are movie clips included in your presentation you MUST bring the original movie files as well as the PowerPoint file otherwise your movie clips will not run.

Presentation Timing
Please make your way to the room in which you are presenting at least 10 minutes prior to the start of the session.  This will allow you to meet with the Chair of your session.

Keeping to Time
The programme is very tight, and it is imperative that the sessions run to time.  

In the main auditorium there will be a “traffic light” system in operation which will alert you and the speaker when there is 1 minute remaining and when the allocated time has been reached.
In the other meeting rooms, the chairman will hold up a 5 minute/2 minute and STOP card.

Questions and Answers
There will be hostess in all the meeting rooms with roving microphones to assist with the Q&A sessions.

Audio Visual Support During Presentation
There will be technicians in the room should any problems occur with the audio visual equipment. 

Filming of all Presentations
We are planning to film the entire conference to produce news bulletins during the conference and for post-conference publicity on the web site. Please contact the organizers in advance of the conference if this causes concern.